Year 11 & 13 Exam Information

Information for parents, carers and students in Years 11 and 13 – exam results in August 2020

I am writing to confirm arrangements for the release of your examination results in August as well as to give you access to further information on the work that has been undertaken during April, May and the beginning of June to provide exam boards with Centre Assessment Grades.

I have chosen a question and answer format as there is a lot of information to communicate.  I hope this helps you all to digest the information I am providing, understand what information we have provided exam boards with, how this was generated, how the results will be communicated in August and what will happen after this point.

Release of results

A level / Level 3 – Thursday 13th August 2020

GCSE / Level 2 – Thursday 20th August 2020

 

WeST secondary schools will all be conducting a ‘remote’ results day experience in the interests of health and safety of staff, pupils and their families.

How will I receive my results?

Results will be distributed as soon after 8am (but not before, due to an embargo) as possible on the morning of the respective results days using the student’s school email address.  In order to ensure that students receive their results in this way, they must check they can access their school email address as this is where the results transcript will be sent.

If you do not have access to school email, you can email ict@coombedean.co.uk prior to 17th July to ensure access.  Emails beyond this point will be checked only periodically prior to the two results days.

What to do if I have a question, having received my results?

For questions that can’t be answered by Ofqual guidance about the results (which we will share when it is published on the website https://www.coombedean.co.uk/year-11-13-exam-information/ and again with the results themselves), we will provide access to school staff on both results days (13th August for A level and 20th August for GCSE).

If you haven’t received your results by 10am, please email the Exams Officer, Mr Hilton – dhilton@coombedean.co.uk and we will work quickly to get your results to you.

For any questions you have, you should complete the form from the tab above.  In response to your questions and queries, we will contact you on the number you provide as soon as possible after your request.

We may make further arrangements for advice and guidance depending on the guidance on appeals and entries for the autumn exams series as this is confirmed.

Website FAQs and Key Documents

When will my results be released and how?

A level / Level 3 – Thursday 13th August 2020

GCSE / Level 2 – Thursday 20th August 2020

WeST secondary schools will all be conducting a ‘remote’ results day experience in the interests of health and safety of staff, pupils and their families.

How will I receive my results?

Results will be distributed as soon after 8am (but not before, due to an embargo) as possible on the morning of the respective results days using the student’s school email address.  In order to ensure that students receive their results in this way, they must check they can access their school email address as this is where the results transcript will be sent.

If you do not have access to school email, you can email ict@coombedean.co.uk prior to 17th July to ensure access.  Emails beyond this point will be checked only periodically prior to the two results days.

What to do if I have a question, having received my results?

For questions that can’t be answered by Ofqual guidance about the results (which we will share when it is published on this website in the appeals process or any other relevant sections), we will provide access to school staff on both results days (13th August for A level and 20th August for GCSE).

For specific questions you have related to your results or your next steps, you should complete a form accessible from the tab above (Enquiry Form), giving details of your question/request for support.  In response to your questions and queries, we will contact you on the number you provide as soon as possible after your request.  Where additional careers-related advice is required, we have a dedicated careers adviser that we have available on the following dates at the following times:

  • Thursday 13th pm (A level) – Jenny Wall is available from 12.30pm to 4.30pm.
  • Friday 14th – full day – Jenny Wall is available from 9am – 4.30pm.
  • Thursday 20th pm (GCSEs) – Fred Jenkins is available from 12.30pm – 4.30pm
  • Friday 21st – Fred Jenkins is available from 9am – 4.30pm
  • Tuesday 25th – Jenny Wall is available from 9am – 1pm
  • Wednesday 26th – Jenny Wall is available from 9am – 1pm

Both Jenny and Fred are able to offer assistance via telephone calls, email or online video interviews.   They can be contacted between the times above via email or mobile number:

Jenny Wall – jenny.wall@cswgroup.co.uk, 07786126328.

Fred Jenkins – fred.jenkins@cswgroup.co.uk, 07977250163

Students can also make use of the dedicated careers advice line:

https://www.gov.uk/careers-helpline-for-teenagers

National Careers Service helpline National Careers Service Telephone: 0800 100 900 Text messages: 07766 413 219 Textphone: 0800 096 8336 Monday to Sunday, 8am to 10pm

Exams Helpline

Contact the National Careers Service Exam Results Helpline for free advice if you’ve received exams results that weren’t as good as you were expecting.

The helpline is open from A level results day until a week after GCSE results day.

National Careers Service Exam Results Helpline: 0800 100 900

What have you provided exam boards with? Centre Assessment Grades

Following the cancellation of examinations which was announced back in March, schools were asked by the DfE and Ofqual (the exams regulator) to use their guidance to generate two pieces of information that would then be used to generate the grades that will be published in August 2020.

The Chief Regulator at Ofqual, wrote a letter for all GCSE and A level students which was published in April and can be found here: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/878854/Letter_to_students_-_Summer_2020_grading.pdf

Schools were asked to provide for each exam board they had entered candidates for where they were confident they could use robust and broad evidence of performance:

1) a centre assessment grade (CAG) – this is an estimate of the grade that teachers believed was the most likely outcome that would have been achieved had the exams and any other relevant assessment taken place as normal.

2) a centre rank order – here, schools were asked to rank each student for whom they were providing a CAG based on their security within each grade.  The student ranked 1 was the most secure student and the student with the lowest ranking within a grade was the least secure.

Following the Easter break, we worked through a process of 4 ‘steps’ to generate and quality-assure the grades and rankings we had generated.  The process involved over 1500 individual grades in total across over 40 different subjects which were each submitted to the respective exams boards by the deadline of Friday 12th June.

How did you generate the centre assessment grades and provide the ranking within each grade?

The overarching aim was for teachers to emulate the grades which the exam itself would have generated.  Using records of each student’s performance over the course of study to make a professional judgement on an estimated grade, the following sources of information were used where applicable:

Learning Overview Data – the information provided by teachers for Learning Overviews communicating projected outcomes.
Classwork and bookwork
Informal assessment – completed in class and/or at home
Non-exam assessment (coursework)
Vocational moderated assessment and external units
Mock examination grades
Reasonable adjustments or access arrangements – reader or scribe, 25% extra time, SEND adjustments.
Illness or other personal circumstances – these might have affected performance in mock exams or over a period of time and should be taken into consideration when reaching a judgement
Tier of entry – For tiered subjects – 9-3 or 5-1 or grade U will put a limit on some outcomes
Performances – Where applicable (Music & Sport)
AS grades from summer 2019 – where applicable

There were 4 ‘steps’ to this process as summarised here:

Step 1 – class teachers reviewed the broad range of evidence in line with guidance from Ofqual (see above) and confirmed a centre assessment grade (CAG).  Class teachers ranked students from most secure to least secure within each grade.

Step 2 – subject leaders discussed CAGs with each class teacher in their subject area, ensured the full range of evidence had been considered and conducted the process of ranking students across their subject area.  This information was then moderated using comparative data for 2019.

Step 3 – submitted grades and rankings were reviewed by the senior leadership of the school for their subject areas as well as conducting a statistical subject moderation using a national comparison tool.  CAGs were also compared with the other secondary schools across WeST to ensure a consistent approach.

Step 4 – Grades were signed off by the Head of Centre and submitted to exam boards by the Exams Officer with the following statement:

I confirm that these centre assessment grades, and the rank order of students have been checked for accuracy, reviewed by a second member of staff (where possible) and are accurate and represent the objective and professional judgements made by my staff, that entries were appropriate for each candidate and that each candidate has no more than one entry per subject.

Having reviewed the relevant processes and data, I am confident that they honestly and fairly represent the grades that these students would have been most likely to achieve if they had sat their exams as planned, and that they have not been disclosed to either the candidate or their parent/guardian.

I understand that exam boards will conduct a statistical standardisation exercise, using a model developed with Ofqual, and that, if the profile of grades submitted is substantially different from what might be expected based on my centre’s historical results and the prior attainment of this year’s students, the grades for my centre will be adjusted to bring them into line with national standards.

Where a student would have been entitled to reasonable adjustments or access arrangements, the information submitted reflects the student’s likely achievement if they had been able to sit their examinations with the intended reasonable adjustment or access arrangement in place.

In August 2020, the government and Ofqual instructed exam boards to award the higher of the Centre Assessed Grade and the Calculated Grade to all students.  Results were released on this basis on 20th August to GCE and GCE candidates, 25th August to iMedia and L3 BTEC candidates and 27th August to L2 BTEC candidates.

Will you check my final grade against the CAG submitted?

As a centre, we will process the results the day before they are released to students and we will check the grades that have been awarded for any errors made when submitting either the CAG or rank order made by ourselves or made by the exam board.  We will complete this process before you receive the results and notify you when we publish your results if you are affected.  It is highly unlikely we will find any errors, but if there are any, it is expected they will be found and corrected quickly.

Ofqual released updated appeals guidance on 26th August, the information can be found here:
The main grounds for appeal are:
  1. The head of centre has evidence that the school or college made a mistake when submitting the centre assessment grades to the exam board (see below for what might be classified as a mistake).
  2. The head of centre has evidence that the exam board introduced an error into the centre assessment grade data submitted to it or when it communicated a grade.
  3. The exam board used the wrong data when statistically standardising some students’ results.
Appeals must be made by the school to the exam board by 17 September. A student cannot appeal directly to an exam board.

A student cannot appeal because they disagree with their school’s or college’s professional judgement of the grade the student would most likely have achieved if exams had taken place.

Ofqual confirmed in April, following consultation, that students would not be able to appeal against the judgement of their school or college about the grade they would most likely have achieved had the exams taken place.

If I choose to take one or more exams in the autumn 2020 series confirmed by Ofqual on 20th June, which grade will stand?

The higher grade of the two will stand and students will be able to request a replacement certificate from the awarding body to show the higher of the two grades if they do improve the grade awarded in August 2020.

Where will the exams take place?  What if I have left the school?

The DfE is consulting on where exams will take place – this will either be at schools or colleges or possibly in a central venue.  As the original entering centre, entries will be made through us unless a student would prefer to sit their exam(s) at an alternative venue.

I will be in touch again to update you on further guidance as it is made available.  I hope in the meantime that the information provided here clarifies arrangements and what needs to happen to ensure access to exam results when they are published.

Autumn Exam Series

On June 30th, Ofqual published further information relating to the autumn exam series and appeals which can be found here: https://www.gov.uk/government/news/ofqual-publishes-more-details-on-appeals-and-confirms-autumn-exam-arrangements.

If any candidate feels that the grade they have been awarded is not a fair reflection of the outcome they believe they would have received in August had the exams taken place as planned, they have the opportunity to either take exams in one or more subjects in the autumn exam series. The result of these exams will be based solely on examinations with the exception of Art.

JCQ have confirmed the dates for the autumn exam series:

  • GCE AS and A-level examinations start on Monday 5 October and finish on Friday 23 October
  • GCSE examinations start on Monday 2 November and finish on Monday 23 November

The deadlines for entry are:

  • (GCE AS & A-level) – 4 September
  • GCSE (except English Language and Mathematics) – 18 September
  • GCSE (English Language and Mathematics) – 4 October

https://www.jcq.org.uk/jcq-announces-examination-dates-for-the-autumn-2020-series/

Students that wish to enter for one or more exams in the autumn series will need to complete an entry request form and submit it to the Exams Officer – dhilton@coombedean.co.uk in line with the deadlines above. The form will be linked to the FAQs section ‘How do I request entry for autumn exams series 2020?’.

For A level exams, we will accept entries up to and including 3rd September.

For GCSE exams (except English Language and Maths), we will begin processing entries from Monday 7th September and we will accept entries up to and including 17th September for all GCSEs except English and Maths (3rd October for English Language and Maths).

The following document details the process for results and appeals for the summer results 2020:

Summer-2020-Results-and-Appeals-Process

You can contact the Equality Advisory and Support Service (EASS) for advice on discrimination claims. EASS advises and assists individuals on issues relating to equality and human rights. You can contact EASS on 0808 800 0082, by textphone on 0808 800 0084 or at www.equalityadvisoryservice.com.

OPENING HOURS:

Monday – Friday: 9am – 7pm

Saturday: 10am – 2pm

Contact the Exam Results Helpline from the National Careers Service to speak to a professionally qualified careers adviser for advice on next steps: 0800 100 900 nationalcareers.service.gov.uk

Lines open from 8am to 10pm, 7 days a week. Calls are free from landlines and most mobiles.

Contact the Ofqual student support phone line if you want to find out more about how you were graded, the autumn exams series, how to make an appeal or how to raise a concern about bias or discrimination: 0300 303 3344 gov.uk/ofqual

Lines open from 9am to 5pm weekdays, with extended hours and weekends during results weeks. See website for information. Calls charged at your standard network rate.

Contact the exam board to progress a complaint if you think you have evidence of malpractice

In order to be entered for one or more subjects in the autumn exams series, please complete the relevant form using the link below and submit to dhilton@coombedean.co.uk within the following timescales:

 Submit fromSubmit by
A level13th August3rd September
GCSE (all except English and maths)7th September17th September
GCSE English and/or Maths7th September3rd October

Coombe Dean School – GCSE entry request autumn series 2020

Coombe Dean School – A level entry request autumn series 2020

Are You Looking to Join Our Sixth Form?

We will confirm offers for all students that have applied/apply for a place to study in the 6th Form at Coombe Dean based on the centre assessment grades we provided to exam boards in June.  Confirmation letters will be included with the exam results transcript on results day.  We will not use the grades that are released on the 20th August unless they have been adjusted upwards by the exam board during their statistical adjustment.

For further details on Coombe Dean’s Post 16 provision, take a look at the centre’s dedicated website:

post16.coombedean.co.uk